Last Updated: January 2026

Privacy Policy

CognifyFlow LLC

1. Introduction

CognifyFlow LLC ("CognifyFlow", "we", "our", or "us") respects the privacy of visitors, clients, and users of our website and services.

This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website or interact with our services.

By accessing our website or using our services, you agree to the practices described in this policy.

2. Company Information

CognifyFlow LLC 30 North Gould Street STE R Sheridan, WY 82801 United States

• - Phone: +1 307 218 2432
• - Email: contact@cognifyflow-ai.com
• - Website: https://cognifyflow-ai.com

3. Information We Collect

We may collect the following types of information when users interact with our website or services.

Personal Information

Information that may identify an individual, including:

• - Name
• - Email address
• - Phone number
• - Company name
• - Information submitted through contact forms

Communication Data

Information shared when contacting CognifyFlow through:

• - website forms
• - email
• - messaging platforms
• - WhatsApp Business integrations

Technical Information

When users visit our website, certain technical data may be automatically collected, such as:

• - IP address
• - browser type
• - device type
• - operating system
• - pages visited
• - interaction with the website

This information helps us improve the performance and security of our services.

4. How We Use Information

CognifyFlow may use collected information for the following purposes:

• - responding to inquiries or service requests
• - providing information about our services
• - improving website functionality and user experience
• - implementing automation and AI systems requested by clients
• - managing business communication and customer support
• - complying with legal obligations

We do not sell personal data to third parties.

5. WhatsApp Business Communication

Some services provided by CognifyFlow may include integration with WhatsApp Business Platform or other messaging systems.

Businesses using CognifyFlow solutions may communicate with their customers through automated or assisted messaging systems.

Users interacting with businesses through WhatsApp should be aware that:

• - messages may be processed through automation systems
• - information may be used to respond to requests or provide services
• - messaging interactions may be stored for operational and support purposes

All messaging implementations are designed to comply with WhatsApp Business policies and applicable regulations.

6. AI and Automation Systems

CognifyFlow develops and implements AI-powered automation systems for businesses.

Some interactions with clients or end users may be processed using artificial intelligence systems designed to:

• - automate responses
• - assist customer support
• - improve communication efficiency

These systems operate under the control of the business using the service.

7. Third-Party Services and Integrations

Our services may integrate with external platforms, including but not limited to:

• - WhatsApp Business
• - Meta Business tools
• - CRM systems
• - Cloud infrastructure providers
• - APIs and automation platforms
• - AI model providers

These third-party services operate under their own privacy policies and terms.

CognifyFlow is not responsible for the privacy practices of external platforms.

8. Data Storage and Security

CognifyFlow takes reasonable measures to protect personal information and prevent unauthorized access, misuse, or disclosure.

Security practices may include:

• - encrypted connections (HTTPS)
• - secure hosting infrastructure
• - restricted system access
• - internal data protection procedures

However, no internet-based system can guarantee absolute security.

9. Data Retention

Personal information is retained only for as long as necessary to:

• - provide requested services
• - comply with legal obligations
• - resolve disputes
• - maintain operational records

Data may be deleted or anonymized when it is no longer required.

10. User Rights

Depending on applicable laws, users may have the right to:

• - request access to their personal data
• - request correction of inaccurate information
• - request deletion of personal data
• - object to certain uses of their data

Requests can be submitted through the contact information listed below.

11. Cookies and Website Analytics

Our website may use cookies or similar technologies to:

• - improve user experience
• - analyze website traffic
• - enhance website performance

Users can control cookie preferences through their browser settings.

12. Children's Privacy

Our website and services are not directed to individuals under the age of 18.

CognifyFlow does not knowingly collect personal information from minors.

13. Changes to This Privacy Policy

CognifyFlow LLC may update this Privacy Policy from time to time.

When changes are made, the updated version will be published on this page with the revised date.

Users are encouraged to review this policy periodically.

14. Contact Information

If you have questions about this Privacy Policy or how personal information is handled, please contact us:

Company Address:

CognifyFlow LLC 30 North Gould Street STE R Sheridan, WY 82801 United States

• - Phone: +1 307 218 2432
• - Email: contact@cognifyflow-ai.com
• - Website: https://cognifyflow-ai.com